Privacy Policy

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MORI TRUST Hotel Reit, Inc. (hereinafter the "Investment Corporation") will comply with the content of the Act on the Protection of Personal Information, the Order for Enforcement of the Act on the Protection of Personal Information and other related laws and regulations, etc. and strive to protect personal information based on the following policy.

1. Policy

Recognizing the importance of personal information, the Investment Corporation shall comply with the Act on the Protection of Personal Information, other related laws and regulations, standards and the company rules, etc., shall not use personal information for other than the intended purposes, shall respond appropriately to complaints, etc. and shall undertake the proper handling and the safe and secure management and operation of personal information.

2. Acquisition of personal information

The Investment Corporation shall acquire personal information by lawful and appropriate means. Even if the Investment Corporation acquires personal information through a third party, the Investment Corporation shall not acquire personal information that the third party may have acquired illegally or unduly.

3. Procedures for the notice and publication, etc. of the purpose of use of personal information

(1) When the Investment Corporation acquires personal information, the Investment Corporation shall publish the purpose of use in advance or notify the persons of the purpose of use or publish it immediately after the acquisition. If the Investment Corporation acquires personal information directly from the person in writing, the Investment Corporation shall clearly specify the purpose of use in advance.
(2) If the Investment Corporation changes the purpose of use of personal information, the Investment Corporation shall notify the persons of the purpose of use after the change, or publish it.
(3) If the Investment Corporation notifies the persons of the purpose of use of personal information, it shall be made in writing, in principle. If the Investment Corporation publishes the purpose of use of personal information, the Investment Corporation shall do so on its website or in other appropriate ways.
(4) Notwithstanding of the provisions of (1) and (2) above, if the purpose of use of personal information is deemed to be clear from the situation of its acquisition, or if it is allowed by the Act on the Protection of Personal Information, the Investment Corporation may omit the notice, publication or clarification of the purpose of use.

4. Purpose of use of personal information

Unless otherwise provided for by laws and regulations, the Investment Corporation shall not handle personal information beyond the scope necessary to achieve the following purposes of use.

(i) For the exercise of rights by investors and the performance of obligations by the Investment Corporation
(ii) For the implementation of measures to facilitate relationships between the Investment Corporation and investors
(iii) For the management of investors using data in the investors' registry of the Investment Corporation that is prepared under the Act on Investment Trusts and Investment Corporations, the Companies Act and other related laws and regulations
(iv) For the borrowing of funds, the issuance of investment corporation bonds, and the issuance of additional investment units by the Investment Corporation
(v) For the operation of businesses relating to the acquisition, research, the consideration of acquisition, sale and other dispositions of investment assets by the Investment Corporation
(vi) For the operation of the lease business of investment assets by the Investment Corporation
(vii) For the operation of businesses incidental or relating to each of (i) through (vi) above
(viii) For the provision of personal information to a third party to achieve the purposes of use listed in each of the foregoing items

5. Disclosure and provision of personal data that include personal information to a third party

The Investment Corporation shall not disclose and provide personal data that include personal information it has acquired to a third party, except in the following cases.

(i) Cases in which the person's consent has been obtained
(ii) Cases based on laws and regulations
(iii) Cases in which there is a need to protect a human life, body or property, and when it is difficult to obtain the person's consent
(iv) Cases in which there is a special need to enhance public hygiene or promote the development of healthy children, and when it is difficult to obtain the person's consent
(v) Cases in which there is a need to cooperate in regard to a central government organization or a local government, or a person entrusted by them performing affairs prescribed by laws and regulations, and when there is a possibility that obtaining the person's consent would interfere with the performance of the said affairs
(vi) Cases in which the Investment Corporation entrusts all or part of the handling of personal information to the extent necessary to achieve the purposes of use

Notwithstanding the provisions in (i) through (vi) above, the Investment Corporation shall not disclose and provide specific personal information to a third party, except in the cases provided for in Article 19 of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

6. Safety management of personal data

The Investment Corporation shall strive to keep the content of personal data accurate and up to date and shall take appropriate safety management measures to prevent the loss, leakage and falsification, etc. of personal data. If the Investment Corporation commissions all or part of the handling of personal information, the Investment Corporation shall carry out the necessary and appropriate supervision of the person to which it has been commissioned.

Inquiries concerning personal information

For questions, the filing of complaints and requests for disclosure, revision and the discontinuation of use, etc. concerning personal information held by the Investment Corporation, please make an inquiry to the contact point below.

(Contact for Inquiries)

MORI TRUST Hotel Asset Management Co., Ltd., Planning and Finance Department

Tel. 03-6435-7290
Reception hours 9:00 a.m. to 5:45 p.m. (except Saturdays, Sundays, public holidays and holidays prescribed by the Company)

The Asset Management Company is a covered entity of the Investment Trusts Association, Japan (JITA), which is an accredited personal information protection organization, and the JITA receives complaints and provides consultations, etc. about the handling of personal information by its covered entities.

(Contact for Inquiries)

The Investment Trusts Association, Japan, Investor Enquiry Section

Tel. 03-5614-8440
Reception hours 9:00 a.m. to 11:30 a.m. and 12:30 p.m. to 5:00 p.m. (except Saturdays, Sundays, public holidays and holidays prescribed by the JITA)

For inquiries about the matters stated in the investors' registry, please ask the administrative agent for the entry of a name change.

(Administrative Agent for the Entry of a Name Change)

Sumitomo Mitsui Trust Bank, Limited, Stock Transfer Agency Business Planning Department

Tel. 0120-782-031

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